Define the review stage before sending
A preview can ask the buyer to review composition, wording, or a specific detail. Name the decision you need, the reply route, and any agreed deadline. A vague “let us know what you think” makes it difficult to know when the work is ready to finalize.
Keep approval in the studio’s actual review process. QuickAttach should not be described as an integrated approval system, and a download event is not an approval.
A fictional state map
| Studio state | Customer file | Next action |
|---|---|---|
| Preview ready | 525-preview-R1.jpg | Request specified feedback. |
| Changes requested | Prior preview remains reference. | Artist prepares the agreed revision. |
| Approved for final export | Approval recorded separately. | Create customer-ready final files. |
| Final delivered | 525-final-R2.zip | Provide final-use instructions. |
These are suggested operational states, not claimed native app statuses. Keep them in the tool your team uses for commission management.
A preview message template
Your preview for order [reference] is ready for review. Please check [specific elements] and reply through [review route] by [agreed date]. This is a preview, not the final delivery file. We will prepare the final export after the agreed review step is complete.
Only include a date if it matches the service agreement. If a watermark or reduced resolution is used, explain that it belongs to the preview stage.
Check fulfillment choices carefully
QuickAttach documents delivery with optional Shopify fulfillment. Verify the controls in your store before sending a preview so the action does not misleadingly mark the full commission complete. Do not assume that changing a delivery label automatically changes the shop’s wider production state.
- Confirm the preview belongs to the correct order.
- Put “preview” in the visible label and file.
- Specify the feedback requested.
- Check the intended notification and fulfillment action.
- Record the next owner and review checkpoint.
For fictional DEMO-525, the buyer is asked to approve the greenhouse illustration’s composition only. Final color and export checks remain with the artist. At final delivery, explicitly identify the final package and explain that the earlier preview is superseded.
Deliver the right file with the right order
See how QuickAttach connects a customer-specific file or link to a Shopify order item.
See the QuickAttach order-to-download walkthrough